Receptionist and Administrative Assistant

To provide front-desk service and support to the customers & visitors

MAIN OUTPUTS
Perform switchboard operation service including receiving calls, taking of messages, making calls on behalf of employees
Provide a reception service including receiving visitors and directing them towards endorsed appointments
Responsible for the booking service of boardrooms and parking
Taking of minutes during official meetings, typing and circulation thereof
Receiving and capturing of building audit sheets data and filing thereof
Ordering, processing & delivering of required stationary for all employees
Receiving and sorting of post, and contacting recipient employees for collection
Regular communication with employees via email regarding office management issues
Provide and perform administrative functions/support to various business sections
Assist with administration for project works and special tasks

QUALIFICATIONS AND SKILLS
The Applicant must meet the following requirements:
Certificate in Receptionist/Administration/Secretarial
Matric (Senior Certificate)
Valid SA Drivers License
6 months relevant experience in switchboard operation and/or secretarial capacity
Administration/Reception/Switchboard training ideally in a customer orientated environment
MS Word, MS Excel & MS Outlook

FUNDAMENTAL COMPETENCIES
Result Oriented
Attentive To Detail
Stress Tolerant
Good Written Communication
Customer/Client Focused
Ability To Dealing With Ambiguity
Interactive Reasoning
Planning & Scheduling
Teamwork & Partnering
Relationship Building
Good Listening Skills
Excellent Oral Communication